Send an invitation

In order to invite others – registered users or guests – to a meeting in your permanent, personal virtual room, you may want to send out the connection parameters. This may be a link, an IP-address to call from a videoconf endpoint or just a phone number to call.

You can send an invitation, provided that your e-mail client on your desktop is properly configured, by simply pushing button number 8 below:


or by pushing button number 2 in the picture below:



If all goes well, your e-mail client opens up and shows a draft message with all connection parameters your peers may need to join:


Please join my SWITCHvideoconf meeting by clicking this link:

If you want to join by phone, please use one of the phone numbers listed in:
and enter the meeting extension 112752642756 in order to join.

If you want to join by H.323, please use the gateway at
(or as a backup) and enter the same meeting extension as above.
The confirm key may be a # or a *, depending on the type of your device.

IMPORTANT information for all connection methods: The PIN to this meeting is: 12345.

Thank you for using the SWITCHvideoconf service!

Sending this information to your peers before the meeting will ensure that they dispose of all the information they need to join the conference. This information consists of:

  1. A link to click or paste into the browser. The peer computer will then connect to the meeting, either as registered user or as a guest and either through the installed and running desktop client or a browser plugin.
  2. The room identifier (called meeting extension). This number is used when connecting through a phone or videoconf endpoint. It identifies your permanent personal virtual room.
  3. The IP address to call to from a videoconf endpoint.
  4. The PIN which you have set beforehand, and which serves as a key to enter the room.

You may still need to define the date and time of your meeting. Be aware that your colleagues may live in another time zone.

And it may be a good idea to run a short test beforehand, in particular for first time users.