Server Upgrade to Version 10.2.1

The following new features and bug-fixes are available in this version:

1. Notifications about SWITCHdrive events  

SWITCHdrive is now sending out emails with a summary of events that happened to your files on SWITCHdrive. You can define in your personal switchdrive settings if you want to receive such emails or not. Scroll down and also define how often you want to receive such emails and if the events to your files should also be added to the Activity stream. Note that you can only see the last 7 days of events in your Activity stream, so if you want to keep a log file about all the changes to your files, keep receiving these notification emails and store / filter them accordingly.

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2. New sharing options in your personal SWITCHdrive settings

You can now define if you want to automatically accept all incoming local user shares or not. In previous SWITCHdrive versions this was always the case, but some SWITCHdrive users prefer to get an information first before precious local storage space is used for such shares. You can now also hide your name in the SWITCHdrive address book if you do not want to be found by other SWITCHdrive users.

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To change these sharing options, open the web-client and go to your personal settings by clicking on the tiny triangle in the top right corner (1). On the left, click the Sharing section (2) and then on the right activate or deactivate the new sharing options (3). We recommend to keep both sharing options activated.  Deactivate them only if you have good reasons to do so! 

When the first sharing option is NOT activated, you will get a notification whenever a new user share arrives. You can then accept or decline such a user share in the web client or in the desktop client. 

In the desktop client, right-click on the small SWITCHdrive icon ( drive-logo ) and select the Settings menu option. Then go to the activity section. Under "Server Activity" (1) you can see who shared something with you and who is the owner of the shared data (2). Accept or decline this incoming share (3). If you decide to decline the share, you can accept it anytime later by selecting the menu option "Shared with you" in the web-client.

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In the web client, a small bell with a red dot ( Screenshot 2019-07-22 at 10.55.11 ) will be displayed in the top right corner of your browser window. Click on it to open a sharing dialog. Note the name of the switchdrive user who shared the folder wtih you and the name of the user who owns the shared data (2). Then click on one of the two buttons to accept or decline the share.

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3. New sharing option with public links

In the SWITCHdrive version you can now create a public link with "Download/View/Upload" permission. Users can allow recipients to view, download and add files, but they cannot make any changes to the files (e.g., rename, move or edit files). This new permission can be regarded similar to a public file drop folder, but in contrast to the existing FileDrop option, recipients can also view and download existing data that is stored in the folder.

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4. New Sharing Options for Office Documents (.docx, .xlsx, .pptx)

When sharing office documents to collaborators you can select now three new permissions. Note that they only appear when you uncheck the “edit” permission. They are mutually exclusive, so you can only apply one of them at the same time:

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  1. Select the review permission when you want to allow your colla they can suggest, accept, and reject changes, but can’t make normal edits. You can gather their contributions without losing clarity who wrote what. This makes for a great collaboration workflow.
  2. With the form filling permission, you can ask your collaborators to fill out forms, but they can’t change anything else in the document. Use the OnlyOffice content controls to create a form or to protect some parts of the document from being edited or deleted.
  3. Select the comment permission when you want your collaborators to only add comments and view the comments created by others. This also works with spreadsheets (.xlsx) and presentations (.pptx)

 

5. Bug Fixes

The following bugs were fixed in this new version of SWITCHdrive:

  • The versions of a document are now always displayed correctly in the web client. This was not always the case in previous versions, especially when a folder was shared with others, the owner of a document could not always see the versions (although they were always correctly stored on the SWITCHdrive servers).


 
February-2-2019

Server Upgrade to Version 10.0.10

 

The following new features and bug-fixes are available in this version:

1. WebOffice (OnlyOffice)

You can now view and edit word, excel and powerpoint documents directly in a web broswer and work collaborativly with other SWITCHdrive users on the same document. See this FAQ section for more details how to use this new feature.

2. Improved Reliability for Uploads Via Web Interface

The reliability of the file upload feature in the SWITCHdrive web interface has been improved. When uploading larger amounts of data on unreliable connections (e.g., on the train or with mobile data) you have to deal with interruptions and timeouts, which in the past required users to restart stalled uploads from the beginning in the worst case. With this new update uploads can now continue from the point they froze when a connection becomes available again.

3. Notifications about SWITCHdrive Activities by email

You can now receive emails about important events. Open your switchdrive settings in a web-browser and go to the General settings. Select if you want to be notified by email about all events, only events that require an action or no events at all (1). To avoid a huge number of such emails, we recommend to activate only few events, for example when a file or folder was deleted or restored (2), and to set the frequency of sending such emails to "Daily" or even to "Weekly" (3).

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Note:
To see all the Activities in the Stream, open the drop down menu in the top left corner and click on the Activity Icon

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Due to a bug in the previous version of SWITCHdrive, you did not receive any email about your Activities since we introduced the Activity App in late Sept-2018. You may have received an email with a summary of all your activities since the last update, which you can ignore.

Hello SWITCHdrive User,
You are receiving this email because the following things happened at SWITCHdrive

  • You changed ...
  • You updated ...
  • and 12345678 more

4. Bug-Fixes

The following bugs were fixed in this new version of SWITCHdrive:

  • The orientation of pictures in the gallery app can now changed

  • PDF documents are now displayed correctly also on mobile devices (eg. in the Documents App of Readdle)
 

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 September-8-2018

Server Upgrade to Version 10.0.9

 

The following new features and bug-fixes are available in this version:

1. Pending Shares

If you don't want to see a shared file or folder from another SWITCHdrive user any more,  you just need to "unshare" it (in the web-client) or delete it (in the desktop client).
Now deleted shares will automatically get the state "Declined" (1) and are listed in the section "Shared with you" (2). These shares are called pending shares and are valid as long as the owner of the file or folder is sharing the content with you. At any time you can accept the share again (3) in order to synchronise it to your SWITCHdrive folder.

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 2. Custom Groups

SWITCHdrive users can now create own custom groups which are only visible to the members of the custom group. In order to create a new Custom Group, open the SWITCHdrive web client and go to your personal settings. Note the new section "Custom Groups" on the left (1) and click it. In the middle section, you can see an overview of all the custom groups that you own or that you are a member of (2). To create a new custom group enter a unique group name and click on the "Create group" button. 
On the right you can display the details of a selected custom group. If you are the Group owner (4), you can add new members (3), change their roles or remove them. You can also leave the group as long as there is at least one group owner remaining. As a member of a custom group you can leave the group at any time.

ScrShot3056Good to know:

  • Only a group owner can add more members to a group. However, as a group owner, you can easily change the role of any group member and add more group owners to your custom group.
  • All custom group names have to be unique, that means no two custom groups can share the same group name. Choose a significant group name that your group members can easily remember and recognize.
  • You can share any file or folder to a custom group by just entering the group name (1). SWITCHdrive will try to autocomplete the custom group name and will show you a selection of names that fit the entered text.
  • The names of the users who have received a shared file or folder via custom group are not listed in the share details any more, only the name of the custom group is displayed and name of the person who has sent you the share (2).
    ScrShot3065
  • When a new member is added to the custom group, all the existing shares of that custom group are also shared to the new member of the group! The same is true when you remove a member from a custom group: all existing shares will be updated and the removed member will be excluded from the shares of the group.
  • Although the custom group details are only visible to you and to the group members, the custom group name may become visible to other users when they search for a specific SWITCHdrive user or group. Define the custom group names carefully if you want to hide the purpose of the custom group (e.g. avoid "Secret-Project-with-CompanyXYZ")

3. Comments

You can now add one or more comments on both files and folders, but they are only visible in the Web Client only. all SWITCHdrive users who have access to the file or folder can see the comments and can add new ones. You can use comments to give a short describtion about the content of a shared folder, or how to work with a shared document.

To add a comment, click the Comments tab (1) in the Details view, write a comment in the New Comment field (2), and click “Post” (3).The new comment will be added in the section below and is visible to others who use the Web Client.

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If there is a new comment on a file or folder that you have not seen yet, a small speech ballon (4) is displayed behind the name of the file or folder. To edit or delete an existing comment hover the mouse over your comment (5) until a small pencil icon appears behind your name. By clicking on the pencil, the “Edit Comment” field will appear, pre-filled with the comment text. Change the text as necessary or click on the small trash bin icon on the right to delete your comment.

Note:

  • You can only edit or delete the comments that you have created yourself.
  • Comments are not visible to SWITCHdrive users working with the Desktop-Client.

 

4. Activity

SWITCHdrive users can now view a summary of all all the activities in their SWITCHdrive account, for example who shared, created, changed or deleted a file or who wrote some comments. To see this overview, go to the Web Client and click in the top left corner to show the drop down menu with the Files, Activity and Gallery icons.

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Click on the activity icon (1) to display an overview of activities in your SWITCHdrive account up to 7 days in the past. Select a option on the left (2) to filter certain activities or click the top entry "All Activities" to see an overview of all activities. Depending on the amount of shares and the number of collaborators in your SWITCHdrive account the number of activities can become quite high, so you might want to show the activites of you favorites folders only, or show the activities of other persons in your account only.

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In your personal settings, you can configure which activities should be recorded. Click on the General settings (1) and scroll down until you can see the Activity section (2). In the table select if you want to be notified by email or by an entry in the activity stream or by both when a change in your SWITCHdrive account occurred. Choose also if you want to receive emails about own actions (3) too and how often you want to receive such emails - hourly, daily or weekly (4).

 

5. Bug-Fixes

The following bugs were fixed in this new version of SWITCHdrive:

  • the owner of a shared file or folder will correctly see all the names of the users (or the custom group name) who have received the share. This also includes the reshares created by other users.

  • the display and download of pdfs is working fine again on mobile devices (the PDF.JS-Version inside SWITCHdrive was updted to version 1.9.426)

 

( postponed in V10.2.1 for the moment: Support of OAuth2

SWITCHdrive supports now OAuth2, a new authorisation mechanism which exchanges secure access tokens between clients and web applications like Moodle, Ilias and others. This way data on SWITCHdrive can be accessed by 3rd party applications without exchanging user passwords, which significantly improves access security. 

This has now a small side effect when you login to your SWITCHdrive desktop client for the first time. A browser window will pop up asking for authorisation to access your data. Click on the "Authorize" button to agree with this, then close the browser window.

Screenshot 2019-07-22 at 13.32.37

You can now use links to SWITCHdrive files and folders inside your LMS application so when you modify your data, it will be immediatly become available also in your LMS application.