SWITCHdrive App Updates
Some SWITCHdrive Apps were updated on this day and offer the following new features:
OnlyOffice Update to Version 6.1
You can now save intermediate versions of a word, excel or powerpoint document so that a version of the document is created in SWITCHdrive without closing the document. To create a version of the document while you are editing it, click on the File-Menu (1) and then on the Save command (2). You can also download the document (3) which will be stored in your Downloads directory, in case you want to have a local copy of the current edits. Click on the File-Menu (1) again to return to the document in edit mode.
If you have desktop notifications turned on a notification will pop up after some moments in the top right corner of your screen (1) to inform you that a new version of the document was created.
If you do not see any notification, check if the "Show Desktop Notifications" inside the SWITCHdrive settings is activated (2)
To see a full lists of changes in OnlyOffice since the last update click here.
The following new features and bug-fixes are available in this version:
1. Direct shares with expiration date
You can now add an expirated date to direct or private share. Previously, expiration dates were only available for public shares. When an expiration date of a direct shares is reached the share will automatically be removed without any notice to the user who has received the share.
To set an expiration date click on the cogweel icon (1) to open the sharing permission. Add (or change) the expiration data (2). Note that a share with an expiration data gets a small clock indicator next to the cogwheel icon.
2. Redesign of the sharing sidebar panel
When you search for another SWITCHdrive user, the list of matching users shows also the email address of the user in gray. We still recommend to search a user by just entering the firstname and the last name of a user (see screenshot on the left), and then pick the correct entry from the list of users. If you enter an email address (see screenshot on the right), always select the "User" entry and not the "Federated" entry, unless you want to share your data by a Federated cloud-ID (for example with a Polybox user at ETHZ).
3. Improved Sharing Information in already shared folders
SWITCHdrive users are now better able to recognize already shared datain the Web-Client by a small, gray overlay indicator on file and folder icons.
In the sample below, the parent folder containing Project A,B and C has already been shared, that is why all Project folders icons show the gray overlay indicator. Project B was in additon marked as favorite (yellow star) and was also shared by public link, indicated by a chain icon. Project C was also further shared with a direct or private link, indicated by the connected dots in the folder icon.
This gray overlay indicators are only shown to the share owner (that means the user who created the share) as other share recipients are not entitled to get detailed information about who else has access to a share.
4. File Locking in the Web Interface
User can now manually lock a file while editing it in order to prevent concurrent changes from other users. While a file is locked, other users can still access it but they can not make any changes to it. File locks will also be respected by the Sync Client, meaning local changes to a locked file cannot be synchronised to the SWITCHdrive server until the lock is removed. Please read the corresponding FAQ how file locking is working, when to apply and when to avoid it.
Note: Locked files can only be unlocked by the lock owner. To prevent files being locked infinitely, file locks set in the web interface will automatically expire after 30 minutes.
5. OnlyOffice changes
There is now a Zotero Plugin available in OnlyOffice. Open an office document in the Web-Client and click on the menu item "Plugins". A Zotero panel is displayed on the left. Click on "Reconfigure" at the bottom to setup the Zotero configuration. You need to login to your Zotero account to setup this configuration. Once configured, you can search for keywords and the Zotero search box and automatically insert the references with the selected style and language into your document.
You can now add users to co-edit a document or change their access rights while working on a document. Click on the red marked icon in the menu bar of OnlyOffice to display the sharing dialog of SWITCHdrive without closing your current edit session.
Pending federated shares are now also shown in the "Shared with you" tab and can be accepted/declined
Folder download via the web interface now works in macOS Catalina.